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Enterprise Content Management (ECM)

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Every company has documents, records, and files stored in every corner of the office. Dokmee array of solutions can help you organize, secure, and manage those files efficiently. Supported Files: PDF, TIFF, Word, Excel, Auto-CAD drawings, E-mails and more. Dokmee can help you go digital today and manage all your Enterprise Content needs.

ECM SOFTWARE
An award-winning ECM solution for streamlining the digital transformation process in a manner that is efficient, cost effective, and user-friendly. Dokmee is a secure, easy to use enterprise content management system designed for a variety of purpose including document capture and storage, search and retrieval, and file sharing.

Dokmee adapts to any business model by maximizing accessibility and functionality in repositories of all sizes, while increasing collaboration and communication between users. With a very user friendly interface available in 19 languages, Dokmee is the smart and flexible choice.

SEARCH FUNCTIONS
– Find files instantly & accurately
– Quick Search
– Advanced Search
Global Search
– Track & retrieve files using keywords

ORGANIZATION
– Share files globally
– Store & manage files in one central location
– Print / e-mail files instantly
– Audit Tool: Manage all actions performed in the software

COLLABORATION
– One centralized file
– Keep files organized
– Share files quickly & easily
– Manage file access
– Save time & money
– No internal IT staff required

WORKFLOW
– Custom stamps
– E-signature w/password restrictions
– Automate approvals in the matter of seconds
– Approve Workflow files on the go from anywhere

Benefits
ORGANIZATION & RETENTION
With an easy to use Windows like folder structure, manually and automatically sort files into an unlimited number of folders and levels. Already have files and folders organized in Windows? Simply drag the entire folder structure into Dokmee and it will be recreated with the files automatically OCR’d and searchable based on the content.

FILE SHARING & COLLABORATION
Share files across your organization with peace of mind. Store and manage any file type in Dokmee, with built in viewing capabilities for PDF, TIFF, JPG, PNG, BMP, GIF, DWG, DXF, MSG, EML, and much more. Add annotations, mark-ups, and notes to files. With a collaborative Microsoft Office viewer, open and edit Word, Excel, PowerPoint, and Visio files.

SECURITY
With the built in audit log, all system and file activity is tracked and recorded for easy report generation. Secure files with user restrictions at the file cabinet, folder, and file level along with Active Directory integration. All files imported and created with Dokmee are encrypted on the server to ensure that accessibility is restricted to authorized Dokmee users only.

WORKFLOW
With an in depth rules based workflow, customize and manage document flow and business processes for multi-user approval requirements. The Workflow inbox is also accessible from the Dokmee Mobile product.

– Individual user inboxes
– Email notifications and reminders
– Automatic document stamping
– Index field updates based on approval or rejection
– Document flow history tracking

CLOUD
Online collaboration has never been easier than with Dokmee Cloud. As a securely hosted, fully featured Enterprise Content solution, Dokmee Cloud enables you to work on the go from anywhere that has a Wi-Fi connection. Audit who is accessing the files and all actions being performed. Dokmee is cable of handling the IT management responsibility if need be.

ON PREMISE
Every company has documents, records and files stored in every corner of the office. Dokmee can help you organize, secure and manage those files efficiently. We can help you go digital today, while allowing you to manage all your Enterprise content needs by storing your files on site.

AUTOMATE WORKFLOWS
Manage document flow and business processes for multi-user approval requirements.

FILE RETENTION
Automatically purge and delete files based on a specific retention period.

FILE SHARING
Multiple users can view files at the same time, along with version control for editing and revisions.

ANNOTATIONS
Add layers to images such as custom stamps, sticky notes and e-signatures.

OCR (ABBYY)
Convert images to searchable files: PDF, TIFF, JPEG. Supports over 134 languages.

SECURITY
Audit log, file encryption, and user restrictions with Active Directory integration.

DOKMEE ECM :
– Version 7 & Up
– Internet Explorer | Edge
– Chrome | Safari
– Mozilla Firefox

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System Specifications DOKMEE ECM (Enterprise – Version 7) :

Server Application
CPU Requirements: 4 cores, 2.1GHz or higher
Memory Requirements: 16 GB
Operating System: Microsoft Windows Server 2016
– Microsoft Windows Server 2012 R2
– Microsoft Windows Server 2012
– Microsoft Windows 10
– Microsoft Windows 8.1
Storage: 50GB and above (this is subjective to the number of files being stored in ECM 7)

Web Application
Browser Requirements: Microsoft Edge, Google Chrome, Firefox, Safari
Memory Requirements:
– Minimum: 8 GB of RAM
– Recommended: 12 GB of RAM

Mobile Application
Required Components: Dokmee ECM 7
Device Compatibility: iOS 9, Android 4.4 or greater

Recommended Web Browsers
Required Components: Microsoft Edge, Google Chrome, Firefox, Safari
Device Compatibility: iOS 9, Android 4.4 or greater

Microsoft SQL Server requirements
Microsoft SQL 2012 and up: SQL Express is sufficient for smaller implementations, but SQL Standard is recommended

Server Application
Installation Prerequisites
Must be installed by a user with Administrative Rights.
Microsoft .NET 4.5
Microsoft SQL 2012 and up.
• Must have Administrative access to install.
• SQL may have other requirements IIS 7 and up (Internet Information Services)
• .NET Framework 4.5 (includes .NET 2.0 and 3.0)
– Windows Communication Foundation HTTP Activation
– Windows Communication Foundation Non-HTTP Activation

• .NET Framework 4.5 Advanced Services
– ASP .NET 4.5
– WCF Services
– HTTP Activation
– TCP Port Sharing

• Internet Information Services
– Web Management Tools
IIS 6 Management Compatibility
– IIS 6 Management Console
– IIS Metabase and IIS 6 configuration compatibility

IIS Management Console
– World Wide Web Services
Application Development Features
◊ NET Extensibility 3.5
◊ .NET Extensibility 4.5
◊ ASP
◊ ASP .NET 3.5
◊ ASP.NET 4.5
◊ ISAPI Extensions
◊ ISAPI Filters
Common HTTP Features
◊ Default Document
◊ Static Content
Security
◊ Basic Authentication
◊ Request Filtering
◊ Windows Authentication

Repository Requirements
-Repository folder must be given Windows “Users” account with Modify rights
-If the repository folder needs to be restricted from a certain user account, that user must have at least modify rights to the contents of the folder
-In a Multi-User Dokmee environment, the repository folder must be shared out to everyone on the network. If a user account is created to log into the repository, these login credentials must be entered in the Repository settings of Dokmee.

Licensing
-Dokmee ECM requires an internet connection to activate licenses.
-If behind a proxy server of firewall blocking port 80, Dokmee will not be able to activate. Must open the connection for that computer or contact the Office Gemini support team to activate manually.

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